Petrol pump daily book software for a clearer closing.

What belongs in a petrol pump daily book?

A useful daily book connects fuel sold with stock movement and money collected. Recording each part separately makes it harder to explain differences at closing time. PumpBook keeps nozzle readings, tank stock, lubricant sales, credit entries, cash, digital collections, expenses and bank deposits in the same workflow.

The dealer, manager and salesperson work with station-specific access. The dashboard provides an overview, while the daily sheet holds the entries behind the totals.

From opening meter readings to final settlement

1. Open the business date. Previous closing values carry forward into the next day's book.
2. Enter nozzle readings. Record opening and closing meters, testing quantity in Ltrs and any rate changes.
3. Record stock and sales. Enter tanker receipts, closing dip readings, lubricant sales and customer credit entries.
4. Check the collections. Review cash, UPI, card and fleet-card collections alongside expenses and bank deposits.
5. Review and close. Check stock variance and the final carry-forward, then create the closing report.

Moving from an Excel daily sheet

If your station currently uses a petrol pump daily book in Excel, use the trial to compare a complete day's workflow. Configure your tanks, pumps and nozzles, enter accurate opening values, and check that your closing figures agree with your existing records.

PumpBook provides calculated totals and shared access through a browser. Downloadable PDFs give you a record to review or share. It remains important for the team to verify the figures entered before closing.

Common questions